Experienced Remote Administrative Assistant Needed - U.S.

We are looking for a highly skilled and dedicated Administrative Assistant to join our remote team. This role is pivotal in delivering exceptional administrative support to our divisions, ensuring effective communication and efficient departmental functioning. As a Remote Administrative Assistant, you will be responsible for a wide range of administrative tasks, including:

• Delivering comprehensive administrative assistance to two divisions, facilitating efficient departmental functioning and ensuring seamless operations.
• Acting as a liaison among department administration, state agencies, and diverse stakeholders, providing excellent communication and interpersonal skills.
• Conducting research and compiling reports as requested by supervisors, utilizing strong analytical and problem-solving skills.
• Managing correspondence and engaging verbally with the public and other agency representatives, maintaining a high level of professionalism and courtesy.
• Routing incoming communications to appropriate personnel, ensuring effective flow of documentation through established channels.
• Coordinating electronic reservations for vehicles and meeting spaces, arranging out-of-state travel, and inputting details into the designated system.
• Providing support to team members in preparing expense reports, managing onboarding arrangements for new hires, and ordering essential equipment.
• Reviewing and organizing incoming and outgoing mail, participating in special projects, and securing necessary approvals for various documents.
• Overseeing multiple clerical and administrative functions, executing additional duties as assigned, and maintaining a high level of flexibility and adaptability.